Mail Services
Postal Outgoing Campus Mail must haves
- Campus Name
- Mailstop code/Department
- Mail services delivers only to mail rooms
- Use CSUB mailstop locations for assignments
Hours and Pick-up
Monday – Friday 8 AM-5 PM- Campus mail daily route Post Office pick-up 8:30 AM
- Campus mail daily route Delivery 10:00 AM
- Campus mail daily afternoon pick-up only for departments listed below 2:30 PM
- 20 - BDC first floor
- 35 - Cashiers/Accounting
- 37 - HR and Hallway
- 24 - DDH mailroom
Location/Directions:
Distribution Services is located on West side of Camino Media and Roadrunner Dr. across the from the track field and next to Facilities
Mail Services Documents & Forms
Informational Documents- Intercampus Mail
- Mailstop Locations
- Mail Preparation
- Incoming Mail and Packages
- Outgoing Mail and Packages
- Mailing Tips
All Mail Services Forms are now on Kuali. Visit the Kuali Build webpage for more information on completing Kuali forms, checking their status, and more.
Mailstop Changes & Shipping Requests Now Processed Through Kuali
We recognize that there have been several office and departmental moves across campus recently. To ensure that mail and packages are delivered accurately and without delay, Distribution Services must maintain current and accurate location and mailstop information for all departments.
To support this effort, we have implemented a more efficient, centralized process for submitting mailstop updates and shipping and mailing requests.
Mailstop Code Changes
Effective immediately, all mailstop changes must be submitted using the Mailstop Code Change Form in Kuali.
This process ensures that all Distribution Services staff are promptly notified of changes and helps maintain accurate delivery records campuswide.
Please note that mailstop updates will no longer be accepted via email.
UPS Shipping Requests
The UPS Airbill Request Form is now available in Kuali, improving efficiency, tracking, and processing consistency.
If you require Priority (next business day) delivery, please ensure:
- The package is fully prepared for shipment, and
- The completed UPS Airbill Request Form is submitted in Kuali no later than 12:00 p.m.
While we will make every effort to meet delivery timelines, please be aware that next-day delivery cannot be guaranteed, as Distribution Services does not control UPS driver schedules or routes.
USPS Shipping & Mailing Requests
For USPS-related services, the following forms are also available in Kuali:
- USPS Package Request Form – for standard USPS package shipments.
- USPS Bulk Mailing Request Form – required for all bulk or large-volume USPS mailings.
Processing & Chargeback Requirements
To ensure accurate coordination, billing, and financial stewardship, all shipping, and mailing requests must be submitted using the appropriate Kuali form. Requests received outside of Kuali cannot be processed.
The use of these forms ensures:
- Proper routing and visibility for Distribution Services staff
- Accurate charging to the correct chartfields
- Timely and accurate departmental chargeback processing
Requests will not be processed without a completed and approved Kuali form, including valid chartfield information.
We appreciate your cooperation as we continue to improve service, accuracy, and operational efficiency across campus. If you have questions or need assistance with any of the Kuali forms, Distribution Services is happy to help.
Thank you for your continued partnership.
Property Management
Property Management is a unit within Campus Support Services/Information Technology Services and Business and Administration Services division.
Property refers to all assets used in governmental operations. Property includes land, buildings, improvements, machinery, furniture, tools, etc., and intangibles. Individual departments and/or other operational units of California State University, Bakersfield having custodianship of equipment items should maintain stringent and accurate accounting controls.
Possession of equipment within a department makes the department accountable and liable should any item become lost or stolen. Proper documentation and internal audit trails are integral, and recommended, parts of good property management. All departments should place special emphasis on property matters and maintain up-to-date accounting records.
Equipment Tracking, Tagging and/or Inventory Requirements Matrix
| Equipment Type (1) | Inventory Record (2) | Tracked (3) | Tagged (4) | Inventoried (5) |
| Capitalized Equipment |
Asset Management System (AMS)
|
x | x | x |
| Non Capitalized Equipment | ||||
| Firearm | AMS | x | x | x |
| Vehicles | AMS | x | x | x |
|
Sensitive Equipment Tablets Tower PCs |
AMS | x | x | x |
|
Federally Funded Equipment Policy |
||||
|
Equipment with a per unit "fair market value" of $5,000 or greater |
AMS | x | x |
x (2-year cycle) |
1. Inventory Record: Refer to Asset Management System.
2. Tracked: Accounted for on a reasonable basis, no less than annually, conducted by the custodial department or other identified responsible party/department.
3. Tagged: Tagged or marked with a unique identification number recorded in the asset management system. The identification number will be directly applied to the item unless its size and/or nature prohibits application.
4. Inventoried: Physical inventory conducted on a 3‐year cycle conducted by the Property Office or other identified party/department, other than the custodial department. Refer to Physical Inventory of Campus Equipment regarding Federally Funded Equipment.
Asset Management Forms
All Asset Management Forms are now on Kuali. Visit the Kuali Build webpage for more information on how to complete Kuali forms, check their status, and more.-
- Acceptance Form for Gifts In-Kind
- Asset Management Addition Form
- Equipment Check Out/Return Form
- Equipment Loss/Stolen/Destroyed Report
- Property Custodian Responsibility Form
- Property Custodian Update Form
- Property Survey Report (Asset Disposal Form)
- Property Transfer Form
- Property Custodian Inventory Template
Property and Asset Management Policies
Property Custodians
Per the CSUB Property and Asset Management Policy, the manager of each deptartment is required to select a Property Custodian for the dept. The Property Custodian is responsible for:
- Maintain current, complete, and accurate property records.
- Track the assignments of property within the department and notify Asset Management of any changes.
- Complete annual self-inventory audit.
- Collaborate with Asset Management to complete the tri-annual Inventory Audit.
Property Custodian Training
It is required for each Property Custodian to complete a Property Custodian training to be certified is asset management processes and procedures.
Property Custodian Training PowerPoint
Property Custodian Inventory Template